Video Instructions - Speakers

Important Dates

  • January 8th: Draft Content Due
  • February 9th: Final Content Due 

In view of the COVID-19 pandemic, DVCon U.S. 2021 has been moved to a fully virtual conference. This conference will consist of both pre-recorded and live presentations. Please read through the full instructions below for details on your specific presentation type. 

  Tutorial Workshop Panel
Format
  • 2 hour
  • Combo: the session will be half live and half playback of your pre-recorded video
  • 1 hour
  • Combo: the session will be half live and half playback of your pre-recorded video
  • 1 hour
  • Fully live session
Tentative Session Agenda
  • Live Introduction (5 minutes)
  • Part 1 of Pre-Recording (30-45 minutes)
  • Live Q&A on Part 1 (10-20 minutes)
  • Part 2 of Pre-Recording (30-45 minutes)
  • Live Q&A on Part 2 (10-20 minutes)
  • Live Closing (5 minutes)
  • Live Introduction (3 minutes)
  • Part 1 of Pre-Recording (15-20 minutes)
  • Live Q&A on Part 1 (7-10 minutes)
  • Part 2 of Pre-Recording (15-20 minutes)
  • Live Q&A on Part 2 (7-10 minutes)
  • Live Closing (3 minutes)
  • Introduction of Panelists by Moderator (10 minutes)
  • Q&A and Open Discussion (45 min)
  • Close of the Session by Moderator (5 minutes)
Draft Content Due 
(January 8, 2021)
  • Headshot
  • Title/Affiliation
  • Contact Email
  • 1 Paragraph Bio
  • DRAFT Presentation Slides (PDF)
  • Headshot
  • Title/Affiliation
  • Contact Email
  • 1 Paragraph Bio
  • DRAFT Presentation Slides (PDF) 
  • Headshot
  • Title/Affiliation
  • Contact Email 
  • 1 Paragraph Bio
Final Content Due 
(February 9, 2021)
  • FINAL Presentation Slides (PDF)
  • FINAL Pre-Recorded Video (MP4) 
    • Please upload ONLY one file that contains both parts
  • FINAL Presentation Slides (PDF)
  • FINAL Pre-Recorded Video (MP4) 
    • Please upload ONLY one file that contains both parts

N/A


The pre-recorded video will be posted within your presentation time slot on the DVCon U.S. 2021 on-demand virtual platform. The live session will be recorded and posted to the platform 24 hours after the conclusion of the session. 

Our recommended approach is to record the presentation using Zoom. The presentation should be a display of your PowerPoint presentation with a voice-over recording. Speakers are required to have their cameras on for all live portions of the session but are not required to have their cameras on for the pre-recorded videos. 

Content is subject to review by the DVCon U.S. 2021 Steering Committee. All content submitted on January 8th will be reviewed. Feedback will be provided by January 15th. This feedback must be applied to the final content submitted on February 9th. Please note that extensions will NOT be provided. 

Guidelines for Preparing your Video:

Duration:

  • Tutorial: 1 to 1.5 hours
  • Workshop: 30-40 minutes

File size: 250MB max
Video file format: MP4
PowerPoint file format: PDF  
Dimensions: Minimum height of 720 pixels, aspect ratio: 16:9

Please note the final specifications will be checked at the time of submission and files not compliant may not be uploaded. Please be sure the video includes the title of the paper, the authors, and a mention to DVCon U.S. 2021. ------ Uploading your video February 9, 2021.

Uploading your Draft Content (Deadline: January 8, 2021)

  1. A Submission Webform URL will be email directly to the speaker on December 8th. 
  2. Confirm/Select the Speaker 
  3. Fill out your Speaker Information
    1. Upload a Speaker headshot photo
    2. Include a Speaker Biography in the available text field
  4. Upload your Presentation Data
    1. Upload PDF of your presentation slides 
  5. Wait for your slides to finish uploading into the system
  6. Submit the form by selecting the Submit button at the bottom of the screen
  7. A confirmation message will be presented upon successful submission and a confirmation will be emailed to you
    1. Be sure to retain this confirmation email. 

If you have any issues with uploading your presentation, please contact support at  ([email protected]). We thank you for your cooperation in this endeavor.

Uploading your Final Content (Deadline: February 9, 2021)

  1. A Submission Webform URL will be emailed directly to the speaker on January 18th.  
  2. Upload all updated content 
  3. Upload your Presentation Data
    1. Video in MP4 format (max of 250MB is allowed)
  4. Wait for your video to finish uploading into the system
  5. Submit the form by selecting the Submit button at the bottom of the screen
  6. A confirmation message will be presented upon successful submission and a confirmation will be emailed to you

**Please note that updates to your presentation content will not be accepted after February 9th.